In 2022, I’m all about optimizing my time so I can give attention to being extra intentional versus reactive. And earlier than you click on out, no, this isn’t one other article about ramping up your productiveness (everyone knows how that may be a lure), that is extra about effectivity, so I can focus my power on the issues and those who nourish my soul, and dare I say it, obtain some form of “steadiness” or homeostasis. Sure, that is the yr of doing extra of what I really like, and which means discovering artistic tricks to save time so I can just do that.
As an alternative of spending my weekends enjoying make amends for work, I’m leaving them open for relaxation, play, and the serendipitous “sure” to a last-minute grasp or weekend journey with a good friend.
To do that, nonetheless, it’s additionally tremendous necessary that my weeks are dialed in and environment friendly. Should you’re searching for time-saving hacks to swing the pendulum again to 30% work and 70% play too, then listed below are the ten hacks which can be saving me time in the course of the week—let me know in the event that they be just right for you too!
Function picture by Riley Blanks Reed
#1: Assessment Your Calendar Each Friday for the Week Forward
I take an evaluation of what’s been added to my calendar and edit away. Are there conferences that might be an e mail? Are my exercises scheduled? Did I give myself house for a lunch break? Can any conferences be mixed or deleted altogether? It by no means fails, each week I’m in a position to enter my calendar and shift issues round so I’ve intentional-time solely blocked. Professional-Tip: I make a daring request with my teammates that if anybody must cancel a gathering, they accomplish that inside 24 hours (until there’s an emergency) so I can re-org my day.
#2: Flip Off All Telephone Notifications
My notifications are already silenced at 8 pm so I’m not glued to my telephone all night, so I took this follow into my workday too. Now I’ve these silenced when I’ve a full day and must focus. I’m very fast to get distracted by a rogue textual content message and half-hour later, I’ve misplaced invaluable work and focus time. I’ve all social media and Staff/Slack notifications shut off as properly (24/7). Saves me a lot time and permits me to give attention to work and be absolutely current on calls verus getting concerned with aspect chats.
#3: Schedule In-Individual Assembly Stacks
It takes an excellent period of time to prepare, and journey to and from any location, and since I’m all about effectivity, I prefer to “assembly stack.” Meaning, I not solely schedule my in-person conferences on the identical day however on the identical location. I give myself an excellent half-hour in between conferences to make amends for any work emails or messages, and roll proper into the following one. Bonus, this protects me an outfit for the week.
#4: Implement a “No Assembly Fridays” Coverage
That is me advocating for a 3-4 day work week. I’m not saying you don’t work on Friday, however I’m advocating in your Fridays to be freed from conferences and so that you can as an alternative have house to complete up your week and prepare for the following so Monday isn’t full chaos. Can we additionally put off any form of Friday or EOW (finish of week) deadline? Thursday on the newest, proper? Leaving Friday’s open has been a game-changer for feeling ready for the week forward.
#5: Set Intentional Time Blocks
As soon as I began to carve out intentional time to work on particular tasks or work on basic private to-do’s (ie: make physician’s appointments), I began to really feel much less rushed or reactive and extra fulfilled. Based mostly on any particular undertaking or deadline, I’ll give myself half-hour 2-3 instances every week to work on that undertaking so it doesn’t really feel overwhelming and it additionally offers me house and time in between to permit my thoughts to consider it extra versus hammering all of it out in two hours. For instance, each Monday I put aside a 20-minute block to have a look at my financial institution, bank card, and financial savings data and take stock. Each Wednesday, I put aside a 30-minute block for my work expense report. Nothing sucks greater than spending two hours on an expense report on a Friday as a result of I waited too lengthy to do it. Professional-Tip: I do discover that blocking time for creativity is difficult and feels compelled, so I go away time-blocking for operational work and discover most of my inspiration within the white house.
#6: Take into account Process-Pairing
I really like task-pairing and do it as a lot as potential. This appears like taking a name whereas strolling the path, or assembly a good friend for a exercise (good friend hangs are not duties for me, however this does permit me to verify two packing containers). This isn’t the most suitable choice if it is advisable to be current for a process, ie. presenting in a gathering however you’d be stunned what’s potential if you begin to mix two duties seamlessly.
#7: Order Your Groceries On-line
That is nothing new, however I’m so stoked for the period of time I’ve saved by ordering my groceries, particularly throughout busy weeks. I additionally lately tried a meal supply service from Territory Meals to make the primary few weeks of the New Yr straightforward on my heavy-deadline schedule.
#8: Establish Your Non-Negotiables
Setting just a few robust boundaries has stored me centered and on observe to get the necessary issues carried out first. The toughest behavior to interrupt has been no social media till I exercise. I clocked my utilization one morning and spent 40 minutes responding to DM’s and scrolling earlier than I walked out the door to work out. That’s 40 valuable moments I may’ve used to meditate or get an earlier begin. Setting some non-negotiables will set you up for fulfillment. PS: has anybody ditched social media altogether for the weekends or a set day? I’m slowly inching my method there to remain off it on the weekends realizing how a lot time it’s beginning to kill.
#9: Have a Weekly Assessment
This can be a new one for me that I simply began because of Liz Moody’s More healthy Collectively podcast. She interviewed Chris Bailey, creator of The Productiveness Venture and Hyperfocus and he steered doing an end-of-week evaluation of every little thing you’ve carried out at a 10k view. This helps evaluation and outline what you’re engaged on. In only one week, I used to be in a position to see each large wins in work and alternatives for much more house to create. I extremely counsel this.
#10: Reply to Emails at a Particular Time
I’ll admit I’m a fast responder. If I see one thing come by whether or not it’s a textual content or e mail, I sometimes don’t like to take a seat on it, which is why turning off notifications has been useful. As an alternative of being reactive with emails, I carve out two instances of my day to reply (in essentially the most preferrred day). The primary time earlier than my first assembly of the day (normally 9 am) and the second earlier than I wrap up the day (4 pm). This pulls me out of my telephone mail app and desktop and into the work and tasks that have to be carried out.
I’m curious what strategies you employ to remain centered and set boundaries in your time too, readers! Tell us within the remark part beneath.